About the National 4‑H Conference
Land Grant University 4‑H Departments send a delegation size of their choice to participate in the conference. The selection and registration process is up to each Land Grant University 4‑H Department. Youth delegates must be between ages 15 (by January 1 of the conference year) and 19 years old.
The delegates choose an important societal topic and in round table groups prepare a briefing. During the conference, the groups present their briefing to federal officials around the Washington, D.C. area.
- Learn – Provide youth a broad- based learning experience in which they will acquire practical knowledge and skills to reinforce the attitudes and motivation that will give them a heightened sense of responsibility and capacity to connect as active members of their communities, nation and world.
- Practice – Engage youth in hands-on educational activities in which they explore, practice and master existing and newly developed skills/knowledge in civic engagement, civic education and personal development.
- Apply – Facilitate direct opportunities for youth to apply what was learned in real world experiences in which they develop leadership skills using their voices, work, ideas and/or behavior to make a difference in their community, country and world.
National 4‑H Conference Logic Model
The National 4‑H Conference Logic Model stems from the Citizenship Mission Mandate logic models. National 4‑H Conference is specifically focused on civic engagement, civic education, and personal development. Delegates arrive at the National 4‑H Conference Center ready to connect, learn, engage, lead and impact their communities, their nation and their world.
Watch What Happens
National 4‑H Conference delegates engage in personal development experiences that increase their knowledge, resources, and skills while they discuss topics affecting youth and 4‑H programming nationwide.
Delegates not only learn while at the conference: they are empowered to create positive social change in their communities and have the opportunity to practice and apply their skills in a real-world setting.
Already preparing for the 2018 National 4‑H Conference? The conference dates are April 7 – 12, 2018.
Future Conference Dates
March 28 – April 2, 2020
April 10 – 15, 2021
The National 4‑H Conference is administered by 4‑H National Headquarters of the National Institute of Food and Agriculture (NIFA) within the U.S. Department of Agriculture (USDA).
This experience upholds a tradition dating back to 1927. Known then as the “National 4‑H Club Camp”, delegates slept in tents on the grounds of the National Mall in front of the USDA in Washington, DC. The camp served to develop the next generation of leaders. Delegates attended training workshops, became acquainted with government and had the opportunity to meet with state leaders.
In 1958, the event name was changed to National 4‑H Conference and, in 1959, the meeting moved from the National Mall to the newly founded National 4‑H Center in Chevy Chase, MD (right outside of Washington, D.C.).
Preparing for Conference
National 4‑H Conference is a working conference – and the work begins before delegates arrive. There are two areas delegates should be educated about to prepare for the conference; their round table topic and information about 4‑H.
At the conference Youth Delegates explore current issues affecting youth and the role 4‑H can play in addressing those issues. Each youth chooses their topic before they arrive for conference. During the conference, youth develop a presentation on their findings/discussions to share with a federal agency’s key decision makers.
Delegates must study the roundtable topic information sent to them by National 4‑H Conference. They can also research their topic within their state. This preparation allows them to jump into the topic discussion and bring perspective from their state.
Delegates have the opportunity to choose roundtable briefing topics as part of the registration process.
Information About 4‑H
Delegates should be well informed about their local 4‑H program, local/state 4‑H demographics, 4‑H programming within the state, the role of Cooperative Extension and the land-grant university in 4‑H, and most importantly, the basic history and structure of 4‑H.
Selection of Youth Delegates
4‑H National Headquarters extends an invitation on behalf of the Secretary of Agriculture, to the more than 100 Land-Grant Colleges and Universities across the U.S. and U.S. Territories to send a delegation to the National 4‑H Conference. Each land-grant institution has a process by which it selects delegates to represent their 4‑H program at the National 4‑H Conference. If you are interested in learning more about becoming a delegate, contact your land-grant college or university’s State 4‑H Program Office.
Each delegate to the National 4‑H Conference will need to be registered for the conference. Each land-grant institution has a designated conference delegation coordinator who manages the registration process for their delegation. Completed and signed forms should be returned to the delegation coordinator at the State 4‑H Program Office. Delegation Coordinators will process individual registration as part of the state delegation.
Find more information on how to register and appropriate forms, on the registration page.
Delegation Chaperones are valuable participants in National 4‑H Conference and Youth-Adult Partnerships are essential to a successful conference.
- Delegation Chaperones must be at least 25 years old or Extension Staff professionals.
- Adult volunteers should be selected by their respective land-grant institution 4‑H Program Office and meet their 4‑H program’s chaperoning requirements.
- All chaperones are required to go through the eXtension online chaperone training (password is N4HRM) or a chaperone training provided by your state/LGU. You are encouraged to participate in two pre-conference webinars.
Delegation Chaperones assume a myriad of responsibilities in conjunction with National 4‑H Conference. Some of them include:
- Ensure the health and safety of their state delegates, as well as all youth delegates.
- Be informed about any delegates’ special needs and communicate special needs as appropriate.
- Serve as the “adult voice” and provide guidance to all youth delegates at all times.
Before the Conference
- Be familiar with the Conference Handbook
- Complete the chaperone training specified above and participate in the pre-conference webinar
- Assist delegates with conference pre-work which will include preparing for round table topics and Capitol Hill Day visits
- Review the delegate and conference program/schedule with delegates
- Assist with coordinating delegates’ travel to and from National 4‑H Conference
- Attend all conference events as a full-time conference delegate, including special events
- Manage registration and check-in/check-out for their delegation
- Participate in the Adult Advisor orientation. Adult Advisor workshops are optional, but encouraged
- Check in with the Conference Office as needed
- Facilitate meetings with their delegations during designated time, including reviewing the next day’s program, talking about work done in delegate round tables, and planning for application of skills learned when youth have returned home
- Escort delegates to appropriate bus/transportation loading areas and follow procedures for boarding delegations, as necessary
- Report emergencies to Conference staff as needed
- Enforce the dress code
- Address Code of Conduct violations and are prepared to send delegates home early if necessary
- If ill, arrange for another delegation adult advisor to supervise your youth delegates and report this to Conference staff
- Escort delegates during “Day on the Town” in Washington, D.C.
If you have questions contact National 4‑H Conference at 202-720-6962 or email email@example.com.
Youth Leadership Team & Roundtable Facilitators
The National 4‑H Conference Program Committee, under the direction of 4‑H National Headquarters, is responsible for the logistical planning and execution of National 4‑H Conference. Members consist of high school students, college students, Extension staff members, and 4‑H National Headquarters staff members representing 4‑H programs at the local, state and national level. The committee is made up of approximately 30 members (youth and adults) who work together through a variety of opportunities to develop the programming and logistics of National 4‑H Conference.
The overall Program Committee is comprised of 2 subgroups – the Youth Leadership Team and the Roundtable Facilitators – each with specific planning and implementation objectives. The Youth Leadership Team (YLT) has up to six youth members, two Extension staff members from states, and one member of the 4‑H National Headquarters team at NIFA/USDA. There are sixteen roundtable facilitators and one lead facilitator.
2019 National 4‑H Conference Youth Leadership Team
Bridget Dean, Wisconsin
Caitlyn Gardiner, Maryland
Bryce Hill, Colorado
Catherine McComan-Busa, Minnesota
Kate McHale, New Jersey
Clarissa Shane, California
Jackie Martin – Advisor, Michigan
2019 National 4‑H Conference Facilitators
Gabriela Rodriguez Garcia, George Washington University
Katie Gardner, University of Arkansas
Alexandria Hunter, Southern Arkansas University
Nick Johnston, Colorado State University- Pueblo
Breanna Lewis, University of Arkansas- Rich Mountain
Joy Westercamp, Iowa State University
Erica Wood, University of Idaho
Grace Zongker, Kansas State University
Trent Baldwin, Ohio State University
Juli Ezzo, Rider University
Emma Newell, Ohio State University
Jill Parrent, Iowa State University
Jackie Penner, Washington State University
Aubrey Rose Stacy, Laney College
Trent Whisenant, Sewanee: The University of the South
Casondra Rutschke, North Dakota State University
Anna Marie Vagnozzi – Lead, Clemson University
Kayla Oberstadt – Advisor, Ohio State University
Deb Stocker – Advisor, University of Illinois
2019 Conference Key Dates
Conference Dates: April 6-11, 2019
December 21: Registration information available
January 16: Registration opens
February 12: Chaperone Orientation Webinar 3pm eastern
February 13: Registration closes with no refunds after this point
February 20: Optional lodging rate with Conference Center deadline
February 20: Hill Visit Orientation Webinar 3pm eastern
February 20: Late Registration Ends
April 6: Delegates arrive / Conference Starts / Keynote
April 7: Roundtable day and workshop day
April 8: Federal guest speaker and roundtable rehearsal day
April 9: Federal briefing day
April 10: Capitol Hill day
April 11: Travel home day
2018 Roundtable Topics
Taking It Home
Empowering and mobilizing 4‑H youth to create positive social change in their communities in a meaningful and genuine way.
As a National 4‑H Conference delegate, we expect you to spend time prior to, during, and after Conference planning, implementing, and evaluating an idea/program that you would like to work on back in your local community or state. The following resources are designed to assist you and your adult partner in the process.
Resources to Assist Adult Partners in Understanding Civic Engagement
Note: These resources have been recommended by various 4‑H staff across the country. Inclusion in this list does not constitute any endorsement of these resources by 4‑H National Headquarters.
The Forum for Youth Investment
Center for Disease Control
University of Minnesota Center for Youth Development
Registration to attend the National 4‑H Conference is coordinated through each state’s 4‑H program office. Youth and adult participants are selected by their respective state 4‑H program and attend the conference as part of a group delegation. NO individual registrations are accepted.
General registration due Friday, February 15, 2019
Registrations received after Friday, February 15, 2019 are not eligible for refunds.
Late Registration Deadline: Friday, February 22, 2019
Payments and Fees
General Registration Fees 2019
Registration fees include (but are not limited to):
- 5 nights quad lodging for delegates
- 5 nights double lodging for chaperones
- 12 meals
- Bus transportation around DC on two days
- Guided Monument Tours
- Conference facility use
- Program expenses
- Conference t-shirt
Room check-in: 3:00 pm; check-out: 11:00 am.
- Youth Delegates – $915
- Delegation Adult Advisors – $1,000
- Late Fee – $50 per adult or youth (see below for details)
Each participant, youth and/or adult, registering after the regular registration deadline, February 13, 2019, will be assessed a $50 late fee. Registration after the final deadline of February 20, 2019 will not be accepted.
Payment methods include P.O.; credit card (Visa, MasterCard and Discover); and check.
If a member of your delegation is unable to attend, you must send an email cancellation notice to firstname.lastname@example.org no later than February 13, 2019, for a full refund. If your cancellation notice is received after cancellation date there is no refund.
For questions contact National 4‑H Conference at 202-690-1227 or email email@example.com.
Extended Stay Lodging
A special lodging rate is available to delegations extending their visit to Washington, DC beyond the general conference dates. This special “extended stay” lodging rate is being provided outside of the conference room block. Therefore, based on group bookings/room availability, participants may be subject to change rooms on the applicable nights.
2019 lodging rates for extended stay:
Pre & Post conference lodging: Single/Double occupancy – $139.00; Triple/Quad occupancy – $189.00. These are tentative rates and can be confirmed by calling the 4‑H Conference Center (number below)
Cut off for reservations: February 20, 2019
Payment for pre or post lodging reservations are due February 20, 2019
- Meals are available at the conference center if the café is already open, check for availability
- Delegations are responsible for their own activities, costs, transportation, etc., outside of the general conference dates and are not accountable to National 4‑H Conference.
- Delegations must ensure youth delegates are appropriately chaperoned.
- Payment only accepted via a check, cash or credit card, no purchase orders will be accepted.
- Extended stay lodging reservations and payment must be made directly with the National 4‑H Conference Center. To reserve rooms call the Conference Center directly at 800-368-7432.
Overnight Chaperone Training
Please complete the chaperone training before the conference.
Register – http://campus.extension.org/enrol/index.php?id=653
You will need an eXtension login and password.
The KEY for the training is N4HRM.